Whether you consider it to be "your thing" or not, planning a wedding is no joke. There are many details involved and things to consider and you'll want to make sure all your ducks are in a proper row come showtime.
While list-making might not be your cuppa tea, we have gathered 5 lists that should be made if you are planning a wedding. These will ensure things go smoothly and just as you envisioned.
1. The Vendor List
Whenever you book a vendor, be it the baker, florist, or the DJ (yours truly, we hope!) add their complete contact info and other details to this list. This would include a basic rundown of what they will be doing, when they are arriving, and anything else you or someone helping on wedding day will need to remember. Ideally, this list should be shared with your venue's coordinator, your wedding planner (if you have one), and at least one other point person that will be around all day (a bridesmaid, close friend, etc). Someone will need to be available to direct traffic and make sure things are going on schedule.
2. Wedding Day Timeline
Who goes where, when. Did you get that? This list is to explain everyone who will be involved or needed in some capacity, where they need to be, and when they need to be there. It should spell out every appointment and milestone of the day (getting ready times, flowers arriving, DJ sets up, location changes, etc), as well as the people needed for that thing. For instance: "8am- hair and make up artist to mother-of-the-bride's house. All bridesmaids arrive." Print that master timeline out in all its glory and pass it around a few days prior to everyone whose name appears on it. This will save you the hassle of tracking people down and answering lots of questions.
3. Contact List
Similar to the vendor list, this is a list of everyone who will be involved and/or who can answer questions on the wedding day (so, ideally, again, you don't have to). This could include the maid of honor, best man, mothers of the bride and groom, coordinator, venue contact, and every vendor. We love when it's titled "Call anyone but the bride!" so people know to leave you in peace.
4. Shot List
While there is something to be said for hiring a photographer (and all vendors, for that matter) who know what their doing and hiring them because your styles jive, a short photography shot list is still a good idea because you may have certain details or discrepancies that are not common to every wedding. Things to include: meaningful details you've included in your wedding day and where the photographer will find them, specific people you want a photo with, family members who may not get along or would be awkward to include in a photo together (estranged family members, divorced couples, etc), and certain poses you have your heart set on. Giving your photographer the heads up on these details and nuances will allow them to breathe a sigh of relief and will allow you to relax knowing that you don't have to think about it anymore!
5. "Stuff" List
Chances are you will have a lot of stuff you are bringing to your wedding- decor, frames, gifts, etc. Chances also are that you have to find a way to take those away from your venue once your wedding is over.
For everything that you need on your wedding day for yourself, your bridal party, your venue, etc- make a list and include a plan for how and where each thing is getting to where it needs to go afterwards. This includes things like your overnight bag for the hotel, your dress hanger, your bouquet, extra programs, guest book, decorations you brought, etc. Don't forget to include the things you didn't bring but will still need to take with you like the cake topper, gifts, cards, etc.
Were/are you a list-making bride or wedding planner? What list would you add to our list??
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Every month we sit down and discuss topics important to our company, namely DJing and the wedding industry.